KEP Address

• July 7, 2023

What Does a KEP Address Mean?

The acronym for Registered Electronic Mail, KEP is a mail address that enables the secure and legally compliant exchange of official correspondence in electronic format. It is commonly used by individuals who want to securely transmit their messages both in our country and globally.

One of the key features of the KEP system is its ability to maintain the format in which documents are sent and received. This preservation greatly enhances document security. KEP addresses can be used by all types of public institutions, businesses, and organizations to ensure document confidentiality.

Documents sent and received are stored in the online environment. These documents, stored on the internet, can serve as legal evidence when needed.

What Is the Purpose of a KEP Address?

Unlike standard email systems, KEP carries legal validity and evidentiary power. The content and sender information of the sent document or message are recorded in an unalterable manner; likewise, the date and time of delivery to the recipient are immutable.

KEP addresses are commonly used in the business world, public institutions, legal professions such as law, and official transactions. They are preferred especially for securely transmitting and proving official letters, tender processes, court documents, contracts, and other legal documents.

How to Obtain a KEP Address?

To obtain the Registered Electronic Mail system, certain necessary documents must be collected first. Then, an application can be made to any of the Registered Electronic Mail Service Providers to utilize the KEP system.

Choosing the best providers according to the period for which the KEP address will be acquired is crucial. Applications can be made through PTT or online channels.

KEP Address Query

As digitalization has increased in social life, it has also been developed significantly in government affairs. One of the most important elements for businesses and institutions, secure data transfer has been resolved through KEP.

For those who want to obtain a KEP address, how to query their KEP addresses is a much-discussed topic. There is no longer a need to go to a branch for KEP address queries. It is possible to handle the inquiry process on the PTT website. To perform the query, simply visit http://pttkep.gov.tr/. From this address, you can easily complete your application and query processes.

How to Apply for a KEP Address?

Secure internet mailing and securely stored data are everyone's greatest desire. Citizens who want to join the Registered Electronic Mail and Electronic Notification system must apply. To apply, prepare the necessary documents and apply either at the nearest PTT branch or through http://pttkep.gov.tr/.

What Documents Are Required to Obtain a KEP Address?

The documents required to obtain a KEP address vary for individual and legal entity applications.

For Individuals:

• KEP account application form
• Turkish ID card (or official documents containing the Turkish ID number such as passport, driver's license, etc.)

For Legal Entities:

• KEP account application form for legal entities
• Trade registry certificate of the legal entity (or original activity certificate)
• Notarized signature circular
• ID card of the applicant and authorization certificate

Is Obtaining a KEP Address Mandatory?

According to the Electronic Notification Regulation, the parties obligated to make electronic notifications are as follows:

• Public institutions listed in Annexes (I), (II), (III), and (IV) to Law No. 5018 on Public Financial Management and Control.
• Local administrations defined in Law No. 5018.
• Other public institutions and organizations established by special laws, funds and guarantee funds established by law.
• Public economic enterprises and their subsidiaries, establishments, and enterprises.
• Other partnerships, including those established by law, with more than fifty percent of their capital belonging to the public.
• Professional organizations and their umbrella organizations, including those established by law.
• All legal entities under private law, including those established by law.
• Notaries.
• Lawyers listed on the bar register.
• Mediators and expert witnesses registered in the registry.
• Persons authorized to represent administrative and judicial authorities, enforcement offices, or arbitrators under the Law.

Frequently Asked Questions

We've compiled answers to some frequently asked questions about KEP:

• Do I Need to Get an Electronic Signature to Use KEP?

  • Yes, if you are not only using the KEP system as a recipient, you need to obtain an e-signature.

• Who Is Given a KEP Address?

  • KEP addresses are given to companies that are taxpayers, public institutions, freelancers, and other legal individuals and entities.

• Can I Have Multiple KEP Accounts?

  • Yes, both individuals and legal entities can have multiple KEP accounts.

• Can I Transfer My KEP Account to Someone Else?

  • No, a KEP account cannot be transferred or assigned to another person.

• What Is the Fee for a KEP Address?

  • The fee for a KEP address is updated annually and may vary depending on the service provider. The most up-to-date fee information can be accessed through the KEP system.

• How Can I Close My KEP Address?

  • The KEP address can be closed by applying through the system. After the closure process, it is not possible to receive or send mail via KEP. Complete termination of access to the system occurs after three months.